How to Record Your Video Calls, and Have Them Transcribed

In this modern era of business and education, we have all become intimately familiar with video calls.

Whether it be on Zoom, Google Hangouts, Google Meet, Skype, Whereby or Microsoft Teams.

We have all found ourselves becoming involved in these digital interactions far more often due to the global situation.

Now, while digital meetings and lectures might be great for efficiency, they are not always great for documentation.

This is because a lot of individuals love to take notes and record their meetings/lectures.

This is usually done with the simple use of a microphone and transcription service like ours here at Focus on Listening.

So, what do you do when it becomes harder to record the audio due to everything being over video call?

Well, we have the solution for you.

Bear focusing on a Zoom call

Here is a simple guide to recording your video calls on your computer so that you can have them transcribed for later use.

Zoom

Zoom has exploded in popularity over the past years.

This seemingly ‘out of nowhere’ video conferencing contender offers a lot of great features for even free level users.

This includes the option to natively record your call for later use and transcription.

With Zoom, you have the option to store your video call locally on your device, or on the cloud if you are a paid member.

  1. Start by simply locating the record button on the bottom right of the task bar on the Zoom interface.

    Zoom-how-to-record

  2. Select the record option, and this will begin recording the call from that moment until the button is unselected or the call ends.

It’s important to note that with Zoom only the account admin can record the calls.

This means that if you are using a business account, you will need to have admin status granted to you by the account holder in order to use this feature.

If the account is yours, then this will not be an issue.

Microsoft Teams

Microsoft Teams is very popular for large organizations and companies.

This is because it offers some of the most advanced support features as well as ‘bells and whistles’ for businesses.

You can upload your recorded calls to OneDrive, and the recording process is pretty simple.

  1. The first step is to locate the ‘three dots’ at the top right.

    These are for ‘more options’.

  2. Once you click on these three dots, a dropdown menu will appear. Here you will see a few options.

    You will scroll down until you see ‘start recording’.

    This will begin recording.

    This will only stop once you go back and select ‘stop recording’ in the same place.

Keep in mind that you need to have Admin granted access to record calls on Teams, as well as at least have an Office 365 E1, E3, or E5 level license.

Google Hangouts

Originally, recording calls in Google Hangouts was only available to G Suite Enterprise and G Suite Enterprise For Education level users.

This was an exclusive feature that would make it difficult for the ‘common’ user to record their video calls.

However, as of March 2020 Google has allowed its basic level users to record their calls until further notice.

  1. First you should begin the call, and select the ‘three dots’ option at the bottom right of the screen. This is the ‘call options’ menu.

  2. Here you will see an option to ‘record meeting’.

    Google Hangouts record

  3. Select ‘record meeting’, and you are good to go.

    The video call will be recorded until you manually stop the recording or end the call.

Once you have recorded a meeting in Hangouts, the file will automatically be sent to the meeting organizer via Google Drive as well as email.

This makes accessing the file super simple.

Note that having the ability to record for everyone is temporary.

Eventually it will return to being exclusive to G Suite members.

If this is the case, you can use simple screen recording software.

***Note that Google Hangouts is on the way out, and is being replaced by Google Chat and Google Meet. Look below to see instructions for this new service.

Google Meet

Google Meet is the new video conferencing platform being offered by Google.

It is set to replace the older Hangouts that Google currently offers.

This new video conferencing platform will offer a host of new features alongside improved quality and hosting experience.

In order to record a call on Google Meet, you don’t have to jump through any hoops.

The process is simple.

  1. In the bottom of the screen notice the option that says ‘Activities.’

    Select this and follow the menu in this order.

  2. Click on ‘Recording.’

  3. Select ‘Start Recording.’

That’s it!

The members of your call will be notified that the call is being recorded, and you can continue with the call.

The file will be saved in your Google drive or locally if you choose.

You can then use it to have the call transcribed as you would with any other MP4 file.

Skype

Skype is the ‘granddaddy’ of all voice conferencing call services.

It is so ubiquitous that for a while it was like ‘Kleenex’ or ‘Hoover’.

All video calls were simply called ‘Skyping’.

Now of course modern day advents such as Zoom have dethroned the original king.

But, Skype is still a very popular service nonetheless.

  1. Start by selecting the ‘three dots’ option once the call begins.

    As expected, this is the ‘call options’ menu.

  2. Here you will see a selection to ‘start recording’ if you are on desktop, or a simple ‘record’ icon if you are on mobile.

    Skype record button

  3. Once you select the recording option, all participating parties will be asked permission to record the conversation.

    Once they approve it, the recording will begin until stopped manually or the call ends.

Once you have your recording of your call on Skype, the file will be saved locally in the chat for 30 days.

If you wish to keep it longer, you should save it to your device directly.

Note that only Skype-to-Skype calls can be recorded.

Skype-to-Landline calls cannot be recorded.

Whereby

Whereby is a newcomer to the video calling scene. Made in Norway, this web browser hosted video conferencing platform has become an instant hit among privacy and security conscious users.

It is fully end-to-end encrypted and all calls are hosted on a unique URL through your browser.

No need for apps that can track your data and sell it.

The program also has an emphasis on ease of use, so recording your calls is incredibly simple:

  1. In the bottom task bar, press the ‘Record’ button.

    Whereby recording

  2. That’s it!

Yes, it seriously is that simple. However, it should be noted that only the host can record a call.

Calls can also only be recorded on desktops and not on mobile devices (at the moment).

You must also have a paid membership for this service.

How to Transcribe Your Recordings

Once you have your video call recorded, you likely want to know what to do with it, right?

Well, that’s where our program here at Focus on Listening comes in.

We are a simple to use transcription program that allows you to upload audio files and have them transcribed for you.

Focus on Listening can transcribe all of the major video and audio files into a simple to read transcription.

This includes mp3, mp4, wav, m4a, aac, opus, and flac files.

All you have to do is simply choose the subscription plan that works for you, and hit the ‘upload’ button.

It really is that simple.

Try for free now